A donor-funded NGO faced a pivotal external audit covering 3 grant windows. Outliers rebuilt fund accounting, reconciled multi-currency disbursements and prepared management to the donor's standard.
Challenge
Prior fund accounting mixed restricted and unrestricted balances, FX gains were unallocated, and burn-rate reports diverged across grants. A failed audit risked future funding eligibility.
Approach
We deployed fund-class accounting on their ERP, restated 24 months of grant ledgers, formalised procurement controls, and ran two dry-run audits before the donor's field visit.
Solution
Audit pack with reconciled grant ledgers, beneficiary records, procurement evidence, and a board-attested controls memo. Staff trained on monthly close discipline.
Results
Audit closed with zero management letter findings. Donor approved a follow-on grant tranche within the same cycle.
Business impact
Preserved $3.1m in active grant funding and secured continued donor confidence for the next funding window.